This privacy policy describes how we collect, use, and protect your personal information when you use our website and services.

1. Information We Collect

We collect information that you provide directly to us, such as when you create an account, make a purchase, or contact us for support. This may include your name, email address, mailing address, phone number, and payment information.

2. How We Use Your Information

SAMA TALENT GROUP

Privacy Policy

samatalent.com

Last updated: 18 March 2026

1. Who We Are

Sama Talent & Offshore Services Limited trades as Sama Talent Group. We are a private limited company incorporated in Ireland (CRO 810220), with our registered address at Venture Hub, 136 Capel Street, Dublin D01 T2C9.

We operate the website samatalent.com and provide international recruitment and staffing services, specialising in the placement of skilled workers into employment roles across Ireland, the United Kingdom, and Europe.

For the purposes of the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, Sama Talent & Offshore Services Limited is the data controller in respect of the personal data we collect and process.

If you have any questions about this Privacy Policy or how we handle your data, you can contact us at:

Email: info@samatalent.com

Post: Venture Hub, 136 Capel Street, Dublin D01 T2C9, Ireland

2. What Personal Data We Collect

2.1 Candidates and Job Applicants

When you apply for a role, submit your CV, or register your interest with us, we may collect:

  • Full name, date of birth, and nationality
  • Contact details (email address, phone number, postal address)
  • CV, employment history, qualifications, and skills information
  • Passport and identity document details
  • Trade test results, assessment outcomes, and vetting documentation
  • Right to work documentation
  • Emergency contact information
  • Any other information you choose to provide to us

2.2 Clients and Employer Contacts

When you engage with us as a client or prospective client, we may collect:

  • Name, job title, and business contact details
  • Company name, address, and registration details
  • Details of your vacancy requirements and hiring preferences
  • Correspondence and communication records

2.3 Website Visitors

When you visit samatalent.com, we may collect standard technical data including your IP address, browser type, pages visited, and time of visit, through cookies and similar technologies. Please see Section 9 (Cookies) for more detail.

3. How We Use Your Personal Data

3.1 Candidates

We use your personal data to:

  • Assess your suitability for employment opportunities
  • Match your profile to relevant roles and present your candidacy to prospective employers
  • Manage and progress permit or visa applications on your behalf
  • Communicate with you throughout the recruitment and deployment process
  • Comply with our legal and regulatory obligations, including DETE and UKVI requirements
  • Maintain records as required by applicable employment and immigration law

3.2 Clients

We use your personal data to:

  • Manage our commercial relationship with you and your organisation
  • Provide recruitment and placement services as agreed
  • Issue invoices and manage payments
  • Communicate regarding candidate shortlists, placement progress, and post-placement matters
  • Comply with our legal and contractual obligations

4. Legal Basis for Processing

We rely on the following legal bases under GDPR for processing your personal data:

  • Contract: where processing is necessary to perform a contract with you, or to take steps at your request prior to entering into a contract.
  • Legitimate interests: where processing is necessary for our legitimate business interests (such as managing our recruitment pipeline and conducting outreach to prospective clients), provided those interests are not overridden by your rights.
  • Legal obligation: where we are required to process your data to comply with applicable law, including immigration and employment permit regulations.
  • Consent: in certain cases, we will ask for your explicit consent before processing your data, for example when adding you to a marketing list. You may withdraw consent at any time.

5. Who We Share Your Data With

We do not sell your personal data. We may share your data with the following categories of third parties:

  • Prospective employers: candidate profile information is shared with client employers as part of the recruitment process, with your knowledge.
  • ABD Overseas Manpower Corporation (Manila): our exclusive in-country sourcing and vetting partner, with whom we share candidate information as necessary to conduct assessments and manage the deployment pipeline. ABD is subject to a Data Processing Agreement with us.
  • Immigration and permit authorities: DETE (Ireland), UKVI (United Kingdom), and the Philippine DMW/POEA, as required to process permits and visas.
  • Professional advisors: our solicitors, accountants, and compliance advisors, on a confidential basis.
  • Technology providers: CRM, email, and operational software providers (including HubSpot, Workable, Microsoft 365) who process data on our behalf as data processors under appropriate agreements.

Where we transfer personal data outside the European Economic Area (EEA) — including to the Philippines — we ensure appropriate safeguards are in place in accordance with Chapter V of the GDPR.

6. How Long We Keep Your Data

We retain personal data only for as long as necessary for the purposes for which it was collected, or as required by law.

  • Candidate data (unsuccessful applicants): up to 12 months from last contact, after which data is deleted unless you have consented to a longer retention period.
  • Candidate data (placed candidates): for the duration of employment and for a period of up to 6 years thereafter, to comply with legal and contractual obligations.
  • Client data: for the duration of the commercial relationship and for up to 6 years following its end, for legal and financial compliance purposes.
  • Website visitor data: in accordance with our cookie policy; typically no longer than 12 months.

7. Your Rights

Under GDPR, you have the following rights in relation to your personal data:

  • Right of access: you may request a copy of the personal data we hold about you.
  • Right to rectification: you may request that we correct inaccurate or incomplete data.
  • Right to erasure: you may request that we delete your data in certain circumstances.
  • Right to restriction: you may request that we limit how we use your data.
  • Right to data portability: you may request your data in a structured, commonly used format.
  • Right to object: you may object to processing based on legitimate interests or for direct marketing purposes.
  • Right to withdraw consent: where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, please contact us at info@samatalent.com. We will respond within one month. If you are not satisfied with our response, you have the right to lodge a complaint with the Data Protection Commission (DPC) at dataprotection.ie.

8. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration. Our systems are protected by access controls, encryption in transit, and regular security review. Access to personal data is restricted to staff and partners who need it to perform their role.

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the DPC within 72 hours and, where required, notify affected individuals without undue delay.

9. Cookies

samatalent.com uses cookies and similar technologies to improve the functionality and performance of the website. Cookies are small text files stored on your device.

We use the following categories of cookies:

  • Strictly necessary cookies: required for the website to function. These cannot be disabled.
  • Analytics cookies: used to understand how visitors use the site (e.g., pages visited, time on site). We use anonymised analytics data only.

You can control cookie settings through your browser. Disabling certain cookies may affect website functionality. On your first visit, you will be presented with a cookie consent notice.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The current version will always be available at samatalent.com/privacy. Where changes are material, we will take reasonable steps to notify affected individuals.

11. Contact Us

If you have any questions, concerns, or requests relating to this Privacy Policy or your personal data, please contact:

Sama Talent & Offshore Services Limited

Trading as Sama Talent Group

Venture Hub, 136 Capel Street, Dublin D01 T2C9, Ireland

Email: info@samatalent.com

Website: samatalent.com

Data Protection Commission (supervisory authority):

6 Pembroke Row, Dublin 2, D02 X963

Phone: +353 57 868 4800

Website: dataprotection.ie

  • Process and fulfill your orders
  • Send you order confirmations and updates
  • Respond to your comments and questions
  • Improve our website and services
  • Send you marketing communications (with your consent)

3. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information with service providers who assist us in operating our website and conducting our business, as long as those parties agree to keep this information confidential.

4. Data Security

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

5. Your Rights

You have the right to access, update, or delete your personal information at any time. You may also opt out of receiving marketing communications from us.

6. Cookies

We use cookies to enhance your experience on our website. You can choose to disable cookies through your browser settings, though this may affect the functionality of the site.

7. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us.